Rules and Regulations
ARTICLE #1: SAFETY
a) The member shall at all times exercise care
for the safety of others.
c) Combustible materials may not be accumulated and stored in such a way as to
create a fire hazard.
d) It is the member's responsibility to test smoke alarms and heat detectors regularly
and report any malfunction to the Co-op.
ARTICLE #2: NUISANCE
a) Members will refrain from creating unnecessary
noise at all times, but particularly
children in respect to the right of neighbors to quiet privacy.
ARTICLE #3: SANITATION
a) Members are expected to keep the interior of their
home reasonably clean and tidy.
Where such infestation occurs, members shall take, at their own expense, such
remedial measures as may be necessary.
c) Garbage shall be securely tied in plastic bags and deposited in the garbage hut.
d) Garbage huts must be kept clean and odorless.
ARTICLE #4: PARKING
a) The Co-op will ensure that enough parking spaces are
designated to correspond
b) A member is only guaranteed one parking space with an outlet. If available, and
upon request and additional parking space will be assigned to a maximum of
two spaces per unit.
c) Only vehicles registered with the Co-op will be allowed to park in designated spaces.
The Co-op will provide parking stickers featuring a designated number for members
d) Only passenger vehicles will be assigned parking stalls. No campers, boats, motor
homes, and no trucks over 2400 kg. Exception will be made for short term visitors
with parking permits.
e) In locations where powered outlets are provided by the Co-op, members should
avoid unnecessary use of electricity. Under no circumstances should vehicles
be plugged in when the temperature rises above "0" degrees.
f) A fee of $10.00 per month per stall will be charged for all stalls, as of June1, 1996.
Subject to review at General Membership meetings.
g) Unlicensed vehicles or derelict vehicles or inoperable vehicles may not be stored
or parked within the Co-op.
h) Vehicles leaking oil or other solvent fluids may not be parked on paved surfaces of
the Co-op. Mechanical work which may involve spillage of such fluids may not be
performed on paved parking areas.
i) During winter months, vehicles must be able to be moved on short notice for purpose
of snow removal. Failure to move the vehicles shall result in their being towed away
at the owner's expense.
j) Vehicles may not be parked in such a way as to block or impede passage of other
vehicles or to deny access of a member to his assigned space. The member must park
in their designated parking space(s).
k) Improperly parked vehicles, derelict or unlicensed vehicles, may be towed away at
the owner's expense on the order of a Board Member or Staff Member if, after
reasonable effort, the owner cannot be reached, or if reached, refuses to remove
l) Visitor's parking is just for visitors, NOT MEMBERS. A visitor's sticker will be
available at the office for visitors remaining longer than 48 hours.
ARTICLE #5: VANDALISM
Any act of vandalism, theft or malicious
mischief perpetrated by the member
shall be grounds for immediate termination of the member's housing agreement
as well as prosecution to the full extent of the law.
ARTICLE #6: ILLEGAL ACTIVITY
Illegal activity or illicit trade carried
on by a member or guest within the Co-op shall be
WHERE THE WORD "MEMBER" IS USED, IT SHALL BE ALSO
ARTICLE #7: MAINTENANCE POLICY
Housing maintenance is the responsibility
of every householder whether he does
This policy is designed to consider the
member as a homeowner by placing much
Co-op offers the opportunity for volunteer co-operation between members or for
experienced service from maintenance staff at a moderate fee.
The policy is also designed to relieve the
members as a whole of the expense incurred
incurred when a house is vacated in a condition unfit for re-occupancy.
a) Upkeep By Members: It is the responsibility of
the member to maintain his assigned
clean and in good repair and suitable for re-occupancy.
b) Damages By Members: The member shall be responsible for all damages to co-op
property arising out of accident, negligence, or abuse by himself, members of his
household, guests, and/or visitors.
c) Replacement By Co-op: Except where otherwise specified, the co-op shall, at its
discretion, replace or repair any equipment of the co-op which is faulty or damaged
through normal wear and tear at no expense to the member.
d) Common Areas: Except where otherwise specified, the co-op shall maintain and
provide service to areas which are common to the members. That no outbuildings
(including dog houses) be allowed in Superior View. Clotheslines including the
permanent umbrella type must have board approval before being installed.
e) Fees: Fees for service by maintenance staff shall be according to a scale set from time
to time by the directors plus the actual cost of materials if any. Where outside
contractors are used, the fee shall be the actual cost of any labour or material. The
current fee for Superior View Staff maintenance is $20.00 per hour during regular
hours and $25.00 per hour after hours.
f) Waiver of Fee: The Co-op, at its discretion, may waive all or any part of a chargeable
fee due to extenuating circumstances or where the personal situation of a member so
a) Painting - Interior: The member shall repaint his
unit when required, but generally
unit in approved colours. Maximum paint is four gallons. The member may elect to
have the painting done by the Co-op at a cost set out in a schedule of fees established
from time to time by the directors. A member leaving the co-op is required to repaint
his unit or pay 25% of the scheduled fee for each year of residency, except, that, at
the discretion of the co-op, credit may be given for parts of the house recently painted.
The work must be of quality acceptable to the co-op. Any touch or clean up required
will be charged to the member. The co-op will supply drop sheets and ladders to
members upon request.
b) Wallpaper: The member may apply dry-strippable wallpaper but if at the time of
move out it is found NOT to be acceptable, the member will be required to remove
such wallpaper and repaint.
c) Attachments & Decorations: Decals, plaques or any objects which the member may
glue, nail or otherwise attach to the walls or ceilings must be removed at the time of
move out and the surface repaired and repainted at the member's expense.
d) Second Cable / Telephone Installation: Telephone jacks and extra plug-ins are allowed
subject to the member accepting responsibility for repairing, to the Co-ops satisfaction
any damage caused by such plug-ins. Thunder Bay Telephone / Shaw Cable require
a letter from the office before any additional plug is installed.
e) Floor Coverings: The member is responsible for damage to floor coverings caused by
accident or abuse. Caster cups should be used to protect against damage by heavy
pieces of furniture. Carpets installed by the member must have underlay. Wall to wall
carpeting, fastened to the floor may NOT be installed without permission of the Co-op.
Such installation becomes the property of the Co-op. Carpeting installed by the Co-op
will be replaced with vinyl, at the Co-op's discretion.
f) Hallway Maintenance: That members living on the second floor of ALL buildings
will be expected to take turns in the weekly cleaning of the stairwells, corridors and
hallway carpets. Cleaning supplies will be supplied by the Co-op.
Building #110: That the upstairs members of Building #110 Castlegreen Drive will
be responsible for maintaining the upstairs corridor on a rotating basis. The entrance
and main floor corridor will continue to be maintained by the Co-op.
g) Hardware: Members are expected to do small repairs or replacements themselves, if
they are able. If not, help is usually available through the office. Parts and materials
can be obtained through the co-op at cost. If the co-op is called upon for such work,
the member will be required to pay a fee according to the current schedule.
h) Appliances: Appliances which are the property of the Co-op will be serviced by the
Co-op. Members should become thoroughly familiar with the appliance manuals so
as to avoid unnecessary calls due to mis-operation. Service costs due to mis-operation
or abuse will be charged back to the member. To defrost the freezer portion of the
fridge, please refer to the manual.
i) Plumbing: Plumbing repairs in general are the responsibility of the coop. If a member
is able to change a leaky tap washer, he is urged to do so. Otherwise, leaks and
dripping faucets should be reported IMMEDIATELY to the Co-op.
Notice: Please shut off the washing machine taps in behind the washer after use!!
If you do not, you will notice hot water in strange places, or you may notice a
shortage of hot water!!
If a clogged drain or toilet cannot be relieved with a plunger, the member should call
the office. A service fee will be charged for such a repair. Where common drains
become plugged and the responsible person cannot be identified, the cost of repairs
shall be shared equally by all.
j) Electrical: Electrical repair and maintenance is the responsibility of the Co-op. Any
additions or alterations to the electrical circuits must receive prior approval of the
Co-op and the respective licensing department. Any fees required for the licensing
or inspection would also be the responsibility of the member.
k) Lawns: Members are responsible for lawn maintenance in the immediate areas of
their units if applicable. Large open areas will be tended to by the Co-op. Grass seed
and lawn fertilizer is available to members on request.
l) Snow Clearing: Snow clearing of steps and sidewalks is the responsibility of the
member. After a snowfall, the centre lanes of parking lots will be cleared of snow to
allow cars to exit. Cars should then be removed from the lots to allow more thorough
clearing. Where cars are not removed, it will be the owner's responsibility to clear the
snow which the plow cannot reach.
m) Garbage: Cleaning of the garbage sheds is the responsibility of the members residing
in the building which the shed is used for. Garbage must be properly tied in large,
green plastic bags (66 cm X 91 cm). Recycling bags must be deposited the night before
pick up to ensure that they are picked up. Please deposit the recycling bags beside
the garbage hut.
n) Move In Inspection: A memorandum of agreement can be obtained from the office.
This form provides the new member moving into a unit the opportunity to sign a
Deficiency and Non-Standard Alterations form. This form is included in the package
and must be returned to the office within 30 days of move in. Failure to return this
form to the office will result in accepting the last move out inspection done by the
office to be correct.
o) Move Out Inspections: The Co-op expects that a member vacating a unit will leave
it in a condition ready for re-occupancy without cost to the co-op. Members are
required to give two (2) months plus 5 days notice. This must be received in the office
5 days before the end of the month, leaving the office staff with a full two months
for the next move-in. Within 5 days of move-out, the co-op will inspect the unit and
provide the member with a list of any repairs required to bring the unit to a reasonable
standard of re-occupancy. It is the member's responsibility to contact the office with
a date and time for inspection. The unit will be rechecked on move out day. Any
repairs required to be done including the re-doing of any improperly completed work
will be charged to the member along with the cost of any cleaning required. These
funds may be taken from the members loan certificate before reimbursement.
p) Annual Unit Inspections: Each unit may be inspected annually by the Co-op. The
Co-op will arrange a suitable time with the member. Upon completion of the
inspection, the co-op will give the member a list of any items requiring repair. Any
evidence of extreme misuse or abuse of the premises will be brought to the attention
of thARTICLE #8: HOUSING CHARGE ARREARS, LATE PAYMENTS, N.S.F. CHEQUES
POLICY AND ARREARS COMMITTEE
The Co-operative provides
housing for its members at cost. It is the responsibility
upkeep, administration, etc. as determined at a general meeting. The payments
should be made promptly as they become due.
a) Housing charges are payable monthly, in advance, on
the first working day of each
time with the office.
b) Payments should be made by cheque, money order or through the use of the Interact
machine available in the office. The Co-op is not set up to handle cash. Change
may not be available.
c) Arrears are any amounts owed to the co-op that have not been received when due.
A committee has been
established in order to handle all arrears. The office can
Schedule For Payment of Arrears" form. This form can be obtained from the
office, and a meeting date can be arranged in order to meet with the committee.
Please note that a cheque dated after the first of the month to pay housing charges
/parking/etc. is not an acceptable form of payment for arrears without prior
approval from this committee.
Reminders and Notices
a) Reminders will be sent by the Co-ordinator to each
household that is in arrears on
b) On the fifth day of the month, the Co-ordinator will send a notice from the Arrears
Committee asking for payment, or asking for a date and time to discuss the situation
with the Committee.
c) Failure to comply with the above will result in a scheduled meeting with the Arrears
Committee. Failure to appear in person or by agent will be forwarded to the Board
of Directors for handling.
a) If a member in arrears has contacted the Arrears
Committee and has completed a
Arrears Committee Meeting. If accepted, the member will be notified by the
Co-ordinator within two (2) days of the meeting and payment will begin as stated
in the form.
b) Where a member has not made any arrangements to pay arrears, the Arrears
Committee will contact the member and arrange a date and time to meet to discuss
c) Where a member has made arrangements with the Arrears Committee to pay arrears,
and where the conditions of payment are not being met, the member will be asked to
an Arrears Meeting. Failure to appear in person or by agent will be forwarded to the
Board of Directors for handling.
Payments received after the
first working day of the month are subject to a late
second offense will cost the member $5.00. Subsequent offenses will cost the
member $5.00 plus $1.00 per day (starting after the third working day of the month).
Occupancy rights may be terminated by the Board of Directors for repeated
If a member's cheque is
returned to the Co-operative by a bank or credit union,
funds. In addition, the member shall be treated as though he/she is in arrears
(including late payment charges if applicable) until such time as the cheque is
replaced by a proper payment. Further action may be considered by the
Board of Directors for repeated offenses. (Eg. A certified cheque or money order
may be required for all payments if a member's cheque is returned more than
once a year or more than three (3) times during the term of their membership).
a) Bad debts are the arrears of members who move out
still owing money to the Co-op.
outstanding debts to the co-op including using collection agencies and small claims
b) At the end of the fiscal year, any debt older than six months will be written off but
remain collectible by the co-op.
ARTICLE #9: PET CONTROL POLICY
a) This policy applies only to cats and dogs.
Rodents, reptiles and other exotic pets are
b) Members are responsible for any pets that may be visiting. Visiting pets shall conform
to this policy excluding items concerning sterilization and registration.
a) Stoop and Scoop. Every pet owner shall clean
up, IMMEDIATELY, any excrement
b) Pet owners are responsible for repairs of any damage caused by their pet to the
property of the Co-op or of another resident.
c) Pet owners shall control their pet to prevent any unnecessary noise that disturbs
a) All pets shall be leashed (max. 10 feet, cats
included) when on communal cooperative
b) Pets may not be left unattended outside the resident's unit
c) Pet owners shall abide by all city by-laws and/or ordinances regarding control of pets.
The Humane Society-Animal Control will be called in to deal with any stray pet found
d) Pets known to be vicious or dangerous may not be kept within the Co-op.
e) Pets shall not be allowed in children's play areas.
f) Pets may not be attached to trees, lamp posts, door handles, buildings, or other such
items. Only a corkscrew tieout stake will be acceptable.
All pets shall be sterilized at the
appropriate age (8 months) and a certificate of
a) All pets shall be registered with the Co-op.
registration of the pet for administration purposes.
c) The pet owner shall register their pet with the Co-op providing the following information
1) Type of pet
2) Name (if any)
4) Description - photograph to be taken by staff
5) License number (where applicable)
6) Copy of the Certificate of Sterilization and Inoculation
d) An updated Certificate of Inoculation shall be provided ANNUALLY to the Co-op
Condition of Pet
Pet owners shall protect their pet against parasites (including flies) and other diseases.
Number of Pets
Each housing unit is permitted
one pet only, provided that no violations have
A pet shall not exceed 16
inches in height at its back, when full grown, without special
a) All complaints received are handled by the Standing
Rules Committee, at their next
Cautionary letter and record of violation.
Third offense: Letter requesting the member attend a Standing Rules
Any additional offenses: The Standing Rules Committee will forward it to the
Board of Directors.